Field

Value

Creditor Number

Micronet displays the creditor number for existing creditors. If you are creating a new creditor and Micronet has been setup to generate automatic creditor numbers, this field displays AUTO and the next available supplier number displays next to the Take Next Number button. Select the Take Next Number button to take the next number for this creditor. (Automatic supplier/creditor numbers are set in the Use Automatic Supplier Number field on the Purchasing Configuration screen. For more information, refer to "Edit - Program - Purchasing".)

If Micronet is not setup for automatic creditor numbers, enter a unique number for new creditors based on your company's creditor numbering conventions. The creditor number can be alphanumeric, e.g. ABC001 where ABC are the first three alpha characters of the creditor name and 001 are the next three available numbers for a creditor with those alpha characters.

Creditor Name

Micronet displays the company name for existing creditors. For new creditors, enter the full company name. This name will appear on cheques and remittance advices to the creditor.

Additional unlimited text can also be entered against a creditor on the Creditor Update screen - Text tab – see "File - Creditor - Text".

Address 1, 2, 3, 4

Enter the creditor’s address details. You may adopt a convention where:

• the first line is the street number and street name
• the second line is the suburb, city and state for the creditor’s street address
• the third line is the creditor’s postal address if different to the street address
• if you entered a postal address, the fourth line is the suburb, city and state for that address.

Post Code

Enter the creditor’s postcode.

Accounts Phone/Fax

Enter the creditor’s Accounts department’s phone number and/or fax number.

Sales Phone/Fax

Enter the creditor’s Sales department’s phone number and/or fax number.

Class

Select the creditor’s class, if applicable. This is an optional field for sorting and reporting creditors.

Your classes must already be setup (refer to "File - Class").

Contact Name

Enter the name of the creditor’s contact.

Central Account

If this creditor has a central account, enter the central creditor. This might apply, for example, to a local supplier with a central head office. The central account is the account to which cheque payment and remittance advices are made out.

You can also press spacebar then Enter to select a creditor. The central creditor must be setup already in the Creditor master file.

Exchange Rate

For multi-currency transactions, enter the creditor’s exchange rate code, e.g. USA for US dollars. Press spacebar then Enter to select an exchange rate code.

This field is only enabled if the Multi-Currency Creditors field on the MCL General Configuration screen is set to Yes (refer to "Edit - Applications - MCL - General").

Exchange rates must already be setup (refer to "File - Exchange Rates").

ACN

Enter the creditor’s Australian Company Number.

For multi-currency transactions, enter IMPORT. Micronet does not calculate GST on these creditor transactions.

ABN

Enter the creditor’s Australian Business Number. If you don’t enter an ABN, when making payments Micronet prompts you to withdraw 48.5% as a Tax Withholding amount.

If you don’t know the creditor’s ABN, enter TBA to stop Micronet from withholding tax.

For overseas (multi-currency) creditors, enter IMPORT so Micronet does not calculate GST on the creditor transactions.

Email Address 1, 2, 3

Enter up to three email addresses for the creditor, e.g. the email address of their main contact plus one for their Accounts department. This field can be used when setting up creditor remittance advices – EFT so that advices are emailed to the nominated email address.

Home Page

Enter the URL for the creditor’s Internet home page (for information purposes).

GL Interface

If your Creditors Ledger is integrated with the Micronet General Ledger and you want to dissect receipts by creditor, enter the name of the GL interface for this creditor. This is usually set to TOTAL.

If you leave this field blank, an interface has to be selected when entering creditor payments. When entering creditor invoices, the trade creditors, GST input credits, and withholding tax accounts need to be entered for each payment.

For more information on setting up GL interfaces, refer to "Setting up Micronet Integration".

Default Expense

Enter the creditor’s default General Ledger expense account. This account is selected as the account to debit when processing creditor invoices.

Leave this field blank for suppliers’ invoices entered through the MDS INVENTORY | GOODS RECEIVED menu options as the MDS General Ledger integration setup defines the expense account to be debited.

Substitute Expense Account

Select Yes if you require different expense codes for each creditor/warehouse combination. When Micronet retrieves the default expense account for this creditor, it will replace the department section of the GL account with the department code from the user’s default warehouse.

Select No if you don’t require different expense codes for each creditor/warehouse combination.

Contra Account

If this creditor also exists as one of your debtors, and you wish to offset payments against the debtor’s amounts outstanding, enter the applicable debtor code.

Minimum Order Value

Enter the minimum order value for this creditor. If a purchase order is created for an amount less than this value, Micronet displays a message to the user stating that the value is less than the minimum purchase order value for this supplier and asking if they want to continue.

Head Office flag

If inter-company trading has been setup for this creditor, select the branch type. Options are:

• Normal – select this option if the branch can maintain its own inventory configuration (refer to "Edit - Program - Inventory")
• Head Office – select this option if the branch must use the inventory configuration setup in the head office
• Affiliate – select this option if the branch must use the inventory configuration setup in the head office
• External Micronet Trading Partner –
• Consignment Trading Partner – select this option if the branch allows consignment transfers
• Affiliate Store/Head Office/Supplier - 

For more information about inter-company trading, refer to "Edit - Program - Inter Branch Transfer".

T1 Account, T2 Account

If you are using T accounting within MGL, assign the default account for this creditor.